Alumni Articles & Documents

Established August 2013

Article 1: Name and Purpose

Section 1. The name of this organization shall be the Alumni Association of Columbia Southern University.

Section 2. The purpose of the Alumni Association shall be to strive for the advancement of Columbia Southern University, to assist the work of the University management through mutually beneficial relationships with alumni, and to promote the educational and community lifestyles with which the University is identified.

Section 3. The mission of the Columbia Southern University Alumni Association shall be to advance Columbia Southern University through building loyalty, fellowship and commitment among its members. The Alumni Association will promote a spirit of involvement, enthusiasm, and support for the University, as well as to encourage and assist with alumni receptions and events.

Section 4. The Alumni Association is not a separate legal entity from Columbia Southern University but is a function of the University that is directed by University Leadership with the approval of the President.

Article II: Membership

Section 1. Regular membership shall be graduates of Columbia Southern University. Those graduates, who obtain an associate degree or higher here at CSU, will be eligible for membership.

Article III: Alumni Association Roles

Section 1. Roles.

Student & Alumni Engagement (SAE) Director
The CSU Student & Alumni Engagement director is responsible to manage and carry out the mission of the Alumni Association. The director schedules and chairs the Alumni Association leadership team. In the event such a position is vacant, another director or executive of the University shall be appointed.

President
The president serves as the lead representative of the alumni and serves to advise and support the Student & Alumni Engagement director in carrying out the mission of the Alumni Association. The president’s leadership effectiveness and guidance should be the model and inspiration for other members in achieving the objectives of the Association.

Ambassadors
CSU Ambassadors act as guides to help students answer questions about their field, online education, and networking. These volunteer stewards can provide valuable constructive feedback through their wisdom and experiences. The Student & Alumni Engagement department will select ambassadors to serve on the Alumni Association leadership team.

Section 2. Goals.

The goal of the director of Student & Alumni Engagement, president, and ambassadors of the Alumni Association, is to promote goodwill and pride, engage in social interaction (online and in person) among the members of the Association, and provide advice to the university staff concerning alumni affairs.

Section 3. Terms.

The term of president will be one year. Terms will begin in September and cease the following September.

CSU Alumni Ambassadors will serve a term of one year, which may be renewable. Alumni Ambassadors will be appointed to the Alumni Association leadership team by the Student & Alumni Engagement department for a term of one year (can be renewable). Terms will begin in September and cease the following September.

Section 4. Appointment.

President
Candidates for president of the Alumni Association will be nominated by regular members of the Association. Candidates for president must: be a member of Alumni Association for at least one year; provide letters of recommendation from an Association member and a Columbia Southern University faculty, staff, or administrator; and submit a letter of intent. Candidates will be considered and selected by the Student & Alumni Engagement department.

Ambassador
Any graduate can apply to be a CSU Ambassador, as long as they meet certain requirements. Requirements include: a bachelor’s degree (or higher) from CSU; have graduated with at least a 3.0 GPA; have no academic penalties or dishonesty; have no outstanding financial responsibilities to CSU. Applicants will be reviewed and approved by the Student & Alumni Engagement department.

Section 5. Responsibilities.

The President shall:

  • Participate in all meetings of the association
  • Deliver president’s message to the Alumni Association of Columbia Southern University before November 1 of each year via Alumni Association meeting, email, and the alumni website
  • Provide year-end Association report by July 1 to be published on the alumni website and via email
  • Attend annual Alumni Association meeting at graduation
  • Attend the CSU Commencement Ceremony and provide a welcome to new graduates and an invitation to join the Association
  • Interact with students and alumni via Blackboard Community, and Linkedin.com

CSU Ambassadors shall:

  • Attend and participate in Alumni and CSU events in their local or regional areas
  • If appointed to the Alumni Association leadership team, attend and participate in alumni meetings via telecommuting technologies with the appointed leaders on the Alumni Association Board
  • Remain current with best practices and current trends in their related industry
  • Create a positive connection with current students or prospective students seeking help
  • Remain available to answer questions from current students or prospective students within a week
  • Interact with students and alumni via Blackboard Community, and Linkedin.com. Ambassadors will be appointed to both Blackboard Community and by the Student & Alumni Engagement department

The president and ambassadors are volunteers and are not employed by the University or its parent. As such, they are not expected to or allowed to conduct business, in any manner, as an employee of Columbia Southern University or Columbia Southern Education Group. A Columbia Southern University director, vice president, or the president must approve all business transactions.

Section 6. Chapters.

Chapters will work to expand the opportunities for involvement within the Columbia Southern University Alumni Association and are viewed as sub-units. They will serve to further enhance the mission of the Association. As such, chapters operate in unison with, as an extension of, and are accountable to the main Alumni Association.

Section 7. Limitation of Power.

The Alumni Association shall not have the power, right, or authority to:

  1. Agree to establish any obligation or liability in the university’s name
  2. Establish a bank account for the Alumni Association and/or Chapters
  3. Create a chapter, club, or group without the approval from the Student & Alumni Engagement department.

Section 8. Removal.

Any leader of the Alumni Association will be removed if the individual is deemed unfit to serve as determined by the Student & Alumni Engagement department. The Columbia Southern University Student and Alumni Engagement director must approve removal of a member of the leadership team. Ambassadors will be removed by the Student & Alumni Engagement department or Alumni Association president if they do not maintain their assigned duty.

Addendum I. Chapter and Group Guidelines and Requirements

Description: Chapters will work to expand the opportunities for involvement within the Alumni Association of Columbia Southern University and are viewed as sub-units. They will serve to further enhance the mission of the Association. As such, chapters operate in unison with, as an extension of, and are accountable to the main Alumni Association.

Chapters.

  1. Naming. Chapters, which may be established in a community, shall insert the name of the community before the word Alumni. The name must be approved by the Student & Alumni Engagement department before forming under the CSU name.
  2. Status. Chapters must maintain at least 25 active members and have a leadership structure (see below for descriptions). Active members are defined as alumni association members with good contact information on file, who participate online or attend one chapter event per year.
  3. Membership. Individuals interested in joining a chapter will need to submit the request via the Alumni Chapter section of the CSU website.
  4. Creating a chapter. In order for a chapter to be created, the Student & Alumni Engagement department must determine that there are enough alumni in the region of interest. Those interested in volunteering to start a chapter will need to contact the Student and Alumni Engagement department or submit contact information via the Alumni Chapter section of the CSU website, providing detailed information. These volunteers will be noted as ‘lead chapter initiators.’

    The Student and Alumni Engagement department will send an email on the lead chapter initiator’s behalf to all Alumni Association members who meet the requirements for the potential chapter. Alumni Relations will then compile a list of interested alumni with contact information and send it to the lead volunteer if sufficient interest is determined.

    Once enough interest has been determined, the Student and Alumni Engagement department will then forward contact information to the lead chapter initiator to set up an initial meeting at a convenient location. The volunteer and Student and Alumni Engagement department will work closely to ensure proper notification for the event is provided. An agenda will need to be created and be clear where the chapter is headed and what roles will be available. The lead chapter initiator will report back to the Student and Alumni Engagement department to determine if there is enough interest to form a chapter. The report should include meeting notes and a list of attendees. Leadership for the chapter will need to be elected. Once leadership is in place, a list with contact information of members must be approved and signed by each officer elected in the chapter. All officers will need to sign a privacy agreement and forward it to the Student and Alumni Engagement department of Columbia Southern University.

    The Student & Alumni Engagement department will provide the official approval and will announce the new chapter at the following leadership Alumni Association meeting. Once approved, the chapter will be added to the CSU Alumni Chapter website roster page and a welcome letter will be sent from the Student and Alumni Engagement department.

  5. Annual Requirements. In order to remain in good standing and be considered active, chapters must:
    1. Prepare a report detailing all chapter activities and events for the Student and Alumni Engagement department.
    2. Have all activities and events planned by the chapter committees must be approved by the Student and Alumni Engagement department prior to the activity or event.
    3. Work with the Student and Alumni Engagement department to plan activities and events for the following year.
    4. Have all communications, banners, partnerships, etc. must be approved by the Student & Alumni Engagement department.
    5. Have at least three active officers (president, vice-president, and secretary).
    6. Maintain chapter presence on the Chapters’ Facebook page and any other CSU online outlet.
    7. Work with the Student and Alumni Engagement department to set-up social media accounts. Each account will be housed in the SAE department and owned by Columbia Southern University.
    8. Plan and execute at least one events each year.
    9. Follow bylaws set chapters as agreed upon between the Student and Alumni Engagement department and chapter officers.

Annual Support for Chapters. All chapters in good, active standing are eligible for the following annual support from the Student and Alumni Engagement department:

  1. Assistance with the creation of the chapter’s Facebook page. This will be linked to the CSU Alumni Association homepage.
  2. Chapter announcements and information posted on the alumni chapter homepage and online networking sites.

All changes to these Articles must be approved by the Columbia Southern University President.

If you have questions regarding the Alumni Association, please send an email to CSU-Alumni@columbiasouthern.edu.

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